NC State Engineering Foundation, Inc.
Executive Director of Major Gifts
Reporting to the Assistant Dean for Development, the Executive Director oversees the complete range of development activities related to major gift fundraising from individuals. The Executive Director will manage 4-6 Engineering major gift fundraisers, using NCSU’s fundraising technology and training tools (e.g. Blackbaud FPM and Plus Delta curriculum), to achieve annual fundraising goals. Leading by example through the management of his/her own portfolio, the Executive Director will model and manage staff to Plus Delta fundamentals.
While focused on a strong campaign close, the Executive Director will articulate a long-term vision for COE major gift fundraising that considers sustainable talent management, provides strategic prospect coverage for the College’s 9 departments and numerous cross-College initiatives, increases the pipeline of $100,000 – $1M prospects, and collaborates with the central major gifts team to maximize engineering alumni giving.
The Executive Director of Major Gifts is responsible for:
- Serving as a member of the College’s advancement leadership team
- Supervising a staff of 4-6 front-line major gift officers
- Managing a portfolio of major gift prospects within a defined geographic area
- Creating and growing a pipeline of $100,000 – $1M+ engineering gift prospects through identification, qualification, cultivation, solicitation, and stewardship cycles that will lead to transformational gifts for NC State
- Conducting personal meetings with prospects and donors throughout the year and lead/participate in solicitations with university leaders and development colleagues to achieve institutional goals
- Staffing 1-2 committees of the College of Engineering Foundation board and supporting the Assistant Dean for Development in overall board engagement
- In collaboration with prospect management colleagues, overseeing major gift officer portfolio management and annual major gift goal-setting process
- In collaboration with the Executive Director of Central Major Gifts, designing and managing guidelines for optimizing engineering major gift prospect coverage across both teams of fundraisers
- Serving as strategic partner for engineering department heads and helping set appropriate departmental advancement plans/goals annually
- Working collaboratively with deans, senior administrators, and faculty to understand the programs and priorities within the University to facilitate the translation of priorities into fundraising opportunities and to foster broad, coordinated involvement and cooperation in all fundraising efforts
Associate Executive Director--Membership and Affinity Partnerships
The Associate Executive Director of Membership and Affinity Partnerships is responsible for building membership, engagement, and strategic partnerships for the NC State Alumni Association. This position is responsible for generating the majority of the annual revenue budget for the Alumni Association. The position provides senior leadership to programs including Homecoming (red and white week), the Alumni Association Ambassadors and the university’s largest student organization, the Student Alumni Association. In addition, this position oversees Alumni Career Services and leads the efforts that sell advertising in the Alumni Magazine and sponsorships and affinity partnerships for the Alumni Association.
- Work closely with the Alumni Association Marketing and Communications team to produce scheduled membership campaigns
- Identify and vet new funding opportunities that support the Alumni Association’s mission.
- Lead collaborative meetings between the Alumni Association’s areas of operation to optimize programming with an eye to financial accountability.
- Engage the business community from an alumni relations perspective by working with the University Office of Economic Partnerships, the Office of Corporate and Foundation Relations, the University Career Center, area business chambers and civic organizations.
- Enact processes and procedures that ensure that alumni data and financial records are handled accurately and securely in accordance with applicable University policies.
- Occasional overnight travel in support Alumni programming
College of Humanities and Social Sciences
Director of Development
Reporting to the Executive Director, the Director of Development (DoD) will manage and help oversee the complete range of development activities in support of the College of Humanities and Social Sciences (CHASS). This work will include leveraging NCSU’s fundraising technology and training tools (e.g. Blackbaud FPM and Plus Delta curriculum), related to major gift fundraising from individuals to achieve annual meeting, solicitation, and gifts closed goals.
While focused on a strong campaign close, the DoD will articulate a long-term vision for CHASS providing strategic prospect coverage for the College’s 10 departments and numerous cross-College initiatives, increasing the pipeline of $100,000+ prospects, and collaborating with the central major gifts team to maximize CHASS alumni giving. The position works in close collaboration with the CHASS advancement team, college leadership, faculty, and volunteers providing strategic thought leadership on behalf of the department and the Executive Director.
Duties and Responsibilities Include:
- Lead and manage fundraising activities in support of the College of Humanities and Social Sciences including campaign planning.
- Identify, cultivate, solicit, and steward gifts with a focus on increasing the pipeline of major gifts ($100,000 and above), prospects and private support.
- Consistently meet individual contact and fundraising goals including monthly meetings and participation in annual solicitations.
- Actively develop and manage a portfolio of 100+ major gift prospects and donors.
- Independently develop and lead strategy; partner with the Dean, other college leaders and University Advancement colleagues across campus.
- Manage relationship with the Institute for Nonprofits and its volunteer board.
- Develop strategic relationships among senior academic leaders, faculty, alumni, friends, and campus colleagues that result in effective partnerships, alignment of donors’ philanthropic interests and increased philanthropic funding.
- Coordination of stewardship and recognition efforts as needed with appropriate CHASS and University Advancement colleagues.
- Represent CHASS at college and university-wide donor events.
Senior Prospect Development Analyst
NC State seeks a Prospect Development Senior Analyst (focusing on Prospect Management) with strong communication and interpersonal skills, good judgement, and problem-solving skills. Must be motivated and dedicated to the goals of advancing higher education.
- The successful candidate will manage prospect progress through the cultivation cycle through careful analysis, reporting and support. They will implement business processes for prospect and pipeline data tracking, helping to ensure prospect portfolios contain a mix of prospects at appropriate stages, size, and capacity.
- The Senior Analyst will partner with the Director of Prospect Development and Development Officers to review prospect portfolios on a regular basis, identifying solutions when needed.
- The Senior Analyst will partner with reporting colleagues to develop and refine automated reports for investigation and interpretation in an attempt to refine, develop, and regulate portfolio and pipeline activities.
- The Senior Analyst will work closely and collegially with other members of the Prospect Development staff in developing and filling portfolios, identifying development team training needs, refining policy and procedure, and acting as an activist for effective moves management activity.
- The Senior Analyst reports to the Director of Prospect Development, and works strategically and synergistically with the other members of Advancement Services on all levels, with the University’s Office of Central Development, and with college and unit-based development personnel to accomplish each unit’s goals.
- Use NC State’s CRM system (Ellucian Advance), Excel and/or other dashboard tools to provide detailed statistics of the prospect pool, including how many prospects at rating levels and prospect stages, donors vs. non-donors, assigned vs. unassigned, as well as prospect pools by school or group or division, by geographical location and other segments.
- Assist in, and in some cases lead, discussions and activities related to active portfolio management, review, dissolution, and maintenance.
- Isolate, investigate, and implement opportunities for continual system and procedural improvements in moves management.
- Provide timely and reliable high-level qualitative and quantitative trend analysis that supports the strategic and operational effectiveness of NC State’s major and principal gift programs.
- Serve as training support for Prospect Management best practices.
- Ensure high data integrity by managing the prospect management audit schedule (unassigned prospects with proposals; vacant holding pools; transfers of prospects and Discovery assignments, etc.)
- Create and update prospect management policy documentation as needed.
- Advocate for, and represent, policy best practices while acknowledging the need for flexibility and evolution as institutional needs may arise.
Assistant Director of Donor Services
Donor Services is seeking an Assistant Director of Donor Services who will focus on managing the gift agreements and naming opportunities and who enjoys working in a fast-paced and innovative team environment. The ideal candidate will have excellent writing skills, experience in writing agreements and/or contracts, experience tracking tasks and duties, be capable of working with processes that require analytical skills and problem-solving, have experience being responsible for many simultaneous and detail-oriented duties and experience working directly with frontline development staff and facility staff.
This position will be responsible for the following:
- Supervise and mentor staff focused on gift agreements and naming opportunities processes.
- Exercise independent decision-making and authority in programs related to gift agreements and naming opportunities and enhance existing processes
- Manage the automated gift agreement process with electronic signatures.
- Develop, manage, track, and assign daily tasks for staff.
- Negotiate donor intent language, draft gift language, write talking points for development officers and review agreements to ensure that the agreement complies with federal, state, and university policy.
- Create maintain and enhance training materials, tipsheets, and toolkits for staff and development officers.
- Manage the donor-funded naming program with established guidelines and standards in its entirety.
- Manage and enhance the naming databases and reports to ensure the accuracy of data and compliance with naming standards.
- Ability to evaluate and recommend resource needs.
- Develop communication, in written and oral form, detailed and technical program information, guidelines and standards/statutes/codes/regulations to various audiences to ensure that they understand the information and the message, and to seek compliance.
- Collaborate and advising strategic partners including: Provost Office, Office of Scholarships and Financial Aid, Office of General Counsel, Office of Foundation Accounting and Investments, Office of the University Architect, and various college/units.
- Assist Director in developing strategic planning for Donor Services to align with University Advancement goals.
NC State’s Think and Do the Extraordinary Campaign is the largest philanthropic effort in university history. The Development Writer will work across channels and platforms on messaging aimed to raise Campaign awareness, illustrate the impact of private support, communicate progress toward the university’s strategic goals and inspire constituents to help build a culture of philanthropy at NC State.
Primary job duties include:
- Create compelling and concise content in support of philanthropic priorities tied to the university’s strategic goals, which may include writing and editing a variety of digital and print material such as event and video scripts, website features, acknowledgments, stewardship and cultivation materials, social media templates, case statements and more.
- Work closely with development and communications colleagues within University Advancement and across campus to imagine, plan, create and implement strategic communications that underscore the impact of philanthropy and target a variety of audiences.
- Identify, help script and coordinate with speakers to deliver the message of philanthropic need and impact at events.
- Review and edit development communications in support of campus partners.
- Attend appropriate university cultivation and donor receptions and events.
University Communications and Marketing is NC State’s dedicated communications agency. Our team provides leadership, strategy, services and support to advance the NC State brand and help the university achieve its core mission.
The Office of Development Communications and Stewardship uses a strategic, integrated approach to communicate the importance of private support and encourage long-term engagement with the university.
The office serves as the hub for all central Think and Do the Extraordinary Campaign communications, working with high-level university offices to design award-winning and thoughtful messaging to support central philanthropic efforts as well as those of colleges and units.
This position will be responsible for the entry and maintenance of biographical data into the University’s alumni and donor database, Ellucian Advance, as well as the auditing and integrity of this data including research and reconciliation of incoming data with existing records, and review of work for accuracy. This position is responsible for creating new biographical entities for donors, prospects, and corporations as needed and researching and maintaining all levels of biographical information. Biographical data includes addresses, telephone, email, employment, relationships, and other constituent data collected from colleagues, gifts, newspaper, departments, college & foundation web forms, phonathon and other external resources.
Other gift and records management related duties as assigned for Advancement business operations. Required to work additional hours during peak periods, for example, calendar year-end and Day of Giving.
- Keen attention to detail and accurate data processing
- Working knowledge of database software required.
- PC proficient, codes and their applications, and generation of reports.
- Statistical record-keeping techniques
- Excellent oral and written communications skills; strong interpersonal skills using tact, patience, and courtesy.
- Must be able to multi-task and adapt to change; must be able to perform well under pressure, in a face-paced environment
Prospect Development Associate
NC State seeks a Prospect Development Associate (focusing on Prospect Management) with strong communication and interpersonal skills, good judgement, and problem-solving skills. Must be motivated and dedicated to the goals of advancing higher education. The successful candidate will be able to coordinate daily tasks related to the needs of internal Advancement departments, providing value-added and fair critical-thinking. This position involves work with highly confidential information, and complete discretion is required.
Working with the Director, the PD Associate will manage prospect management system data updates by applying best practices and policy adherence, and will assist in the building, coordination, and maintenance of queries and reporting related to prospect management, prospecting activities, portfolio data, and donor data in the Advancement database (Advance).
The Associate will work closely and collegially with other members of the Prospect Development staff in developing and filling portfolios, updating and refining policy and procedure, and acting as an activist for effective moves management activity.
The PD Associate reports to the Director of Prospect Development, and works strategically and synergistically with the other members of Advancement Services on all levels, with the University’s office of Central Development, and with college and unit-based development personnel to accomplish each unit’s goals.
Primary duties include, but are not limited to:
- Completing daily and weekly CRM prospect management data updates, ensuring coding, assignment moves and other data are updated and created accurately and efficiently, while adhering to established prospect management policy and procedure.
- Assisting Development and PD Team staff in the balancing and refinement of existing portfolios.
- Assisting in the descriptive analysis of prospect pools, solicitations, and other prospect development data.
- Performing basic analytics of portfolios, proposals and moves management activities, and understand how they relate to individual fundraiser and development goals.
- Articulating and educating staff on the purpose of policy and relative components, while promoting adherence to, and utilization by, all Development members.
- Interpreting policy and applying this knowledge to requests from development staff, and recognizing the need to respond diplomatically to requests outside of standard protocol.
- Recognizing data anomalies, errors or challenges, and work proactively with other team members to provide fair and logical solutions.
- Assist in data clean up projects as needed.
- Actively maintain/improve professional knowledge and participate in related training sessions
- Participate in planned and ad-hoc activities designed to improve team and office effectiveness and efficiency